A Guide to Planned Preventative Maintenance

Benefits of PPM reports

Understanding what maintenance will be required to keep your property in a good state of repair over time has many advantages. From schools to industrial units, retail and office buildings and all properties in between, a Planned Preventative Maintenance survey can be essential in protecting your Estate from unexpected damage and costs in the years to come. PPM surveys keep you one step ahead, allowing you to create a suitable budget and implement a structured plan for maintenance going forward. The benefits can include:

• Proactive Maintenance Strategy: Unlike reactive maintenance which addresses issues as they arise, PPM reports take a proactive approach to maintenance. By adhering to a predetermined schedule outlined in PPM reports, businesses can identify and address potential problems before they escalate into costly repairs or replacements.

• Budget and Financial Planning: PPM reports offer detailed information about maintenance costs which surveyors can then use to estimate the required budget for upcoming repairs, allowing property owners to plan their finances accordingly.

• Cost Savings: While upfront costs associated with planned maintenance may seem higher than reactive approaches, the long-term cost savings are substantial. Organisations can avoid costly repairs, production losses and associated expenses by preventing major breakdowns and minimising unplanned downtime.

• Enhanced Asset Performance: Regular maintenance outlined in PPM reports helps identify and rectify minor issues before they escalate into major issues. This proactive approach significantly reduces the likelihood of unexpected downtime, improving overall equipment reliability and longevity.

• Preserved Asset Value: Regular maintenance ensures that building elements function optimally. Well-maintained properties retain their value over time, benefiting both owners and tenants therefore contributing to maintaining the asset’s overall worth.

• Risk Mitigation: PPM reports play a critical role in demonstrating adherence to regulatory guidelines, in industries subject to regulatory standards and compliance requirements. Accurate and detailed documentation from these reports can help organisations prove compliance during audits and inspections. Our surveyors can identify issues like fire safety concerns and accessibility issues, along with technical aspects that require attention helping to mitigate risk.

• Improved Tenant Satisfaction: It’s simple, well maintained properties lead to happier tenants. By completing regular inspections and timely repairs, we can work together to enhance the overall experience for occupants contributing to tenant satisfaction and retention.

• Reduced insurance premiums: It’s a known fact that well-maintained fabric and equipment are considered safer.

If you are looking for PPM advice, please do get in touch with the team here at Roger Hannah. Our surveyors can assist with:

• On site inspections and reports.

• Internal and external building fabric appraisal.

• Advice on strategic maintenance planning.

• Administration of maintenance, refurbishment, conversion, and new build works.